Payroll Administrator

Location: Des Moines, IA
Date Posted: 10-02-2017
Position Title          Payroll Administrator - IA #3884
        
Relocation               No
 
Location                  Des Moines IA
 
We have an exciting opportunity for a Payroll Administrator to join company's talented, dedicated and growing team!  This person oversees the preparation, accuracy and timeliness of payroll services. They are responsible for monitoring all tasks necessary to prepare efficient and accurate payrolls in ADP, in accordance with state and federal agencies.  This person is a strategic partner/project leader when implementing new modules or making changes to payroll systems.
 
JOB RESPONSIBILITIES:
Has primary responsibility for knowing and understanding the programming of ADP payroll system and related ADP benefits and ACA modules.  Works with ADP to develop new programming and implementing new modules when necessary.
Directs the collection, calculation, and entering of data into the ADP system.
Reviews and approves changes in ADP payroll system for pay rates, exemptions, benefit coverages, direct deposit deductions, job titles, and department/ division transfers, etc., to ensure an efficient and accurate bi-weekly payroll.
Ensures the processing of new hires and terminations in the ADP system is accurate and timely.
Resolves payroll processing issues with ADP customer service team when necessary.
Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Manages the security administration of the ADP system.
Establishes any new reporting states necessary in the ADP system.
Manages the benefit plan administration module of ADP and collaborates with the human resource department on the setup of benefit plans.
Develops and documents procedures for employee self-service of benefit elections and other self-service options via the ADP website in collaboration with the human resource department.
Reviews billings from insurance companies for employee benefits for accuracy and payment approval. Resolves discrepancies with carriers, in collaboration with the human resource department, when necessary.
Manages year end responsibilities including preparation, verification and issuance of Forms W-2, W-3, 1094-C and 1095-C, census gathering for 401(k) plan testing purposes, and other payroll audit needs.
Monitors and reviews quarterly tax reporting done by ADP.
Monitors and reviews the ACA reporting within the ADP system throughout the year
Creates reports in ADP for reporting of wages, hours, deductions, etc., when necessary
Manages Iowa New Jobs Training programs for Iowa income tax diversion.
Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Other duties as required.
 
JOB REQUIREMENTS:
 
Education/Experience.
 
Bachelor's or associate's degree in related field. At least three years of payroll experience required.  Knowledge of federal and state laws, codes, regulations and recordkeeping requirements pertaining to wage and hour laws, payroll/taxes, deductions, annual filings is required.  CPP designation preferred.  Experience with ADP payroll systems is preferred. 
Computer Skills. PC competency using Microsoft Office Products, especially strong skills in use of Excel. 
Language Skills. Proven written communication skills necessary. Demonstrated oral communication skills necessary for speaking to visitors, customers, employees and vendors.
Mathematical Skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability. Ability to solve practical problems and understand basic system programming is required. Strong organizational skills and attention to details is required. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
 
Other Skills and Abilities. Must possess the interpersonal skills to deal courteously and effectively with a broad spectrum of staff, customer and vendor organizations. Must be able to maintain confidentiality and a professional relationship with fellow workers and the general public Physical Demands. While performing the duties of this job, the incumbent is regularly required to talk or hear.  The employee must occasionally lift and/or move up to 25 pounds and may be required to stand and walk and sit for extended periods of time.  Specific vision abilities required by this job include close vision.  Dexterity to perform computer operations necessary.
Work Environment.  The noise level in the work environment is usually moderate.  Office conditions are normal.
 
Bottom line requirements we need notes on with candidate submittal:
 
1.  Bachelor's or associate's degree in related field.
2.  3+ years of payroll experience.
3.  Knowledge of federal and state laws, codes, regulations and recordkeeping requirements pertaining to wage and hour laws, payroll/taxes, deductions, annual filings.
4.  CPP designation preferred.  Experience with ADP payroll systems is preferred.
 
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